Need to save an Outlook email, Excel spreadsheet, or Word document to PDF? Whether you are preparing a syllabus, sharing reports, archiving communication, or keeping records, saving to PDF is a quick way to preserve formatting and make sharing easier.

For step-by-step guidance, visit the Print to PDF from Outlook and Webpage knowledge base article.

Tips for Printing to PDF:

• Always review the print preview first: Before printing to PDF, check the layout in Print Preview to make sure margins, page breaks, and content look correct, especially for spreadsheets and long emails.
• Use “Microsoft Print to PDF” for consistent results: It works across Microsoft apps (Outlook, Word, Excel) and retains formatting well without needing extra tools.
• Avoid special characters in filenames: When saving your PDF, avoid using characters like /, \, :, or * in the filename, as they can cause errors when saving or uploading the file later.
• Save to a known location: Be sure to save your PDF in a folder you can easily find to avoid misplacing the file.