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Tax time: Electronic W-2 forms now available

Tax season is upon us, and electronic 2020 W-2 forms are now available in Oracle. If you did not consent to receive your W-2 electronically, your W-2 form will be mailed to your residential address by Jan. 31.


To access your 2020 W-2 form electronically:

  • Log-in to Oracle through VPN or from any campus computer.
  • Choose TWU Employee Self-Service
  • W-2 Information
  • Click on the W-2 PDF icon for 2020


To sign up for electronic W-2 consent for 2021:

If you have already consented to receive your W-2 electronically, no action is required. To sign up for electronic W-2 for 2021, you may sign up through Oracle, TWU Employee Self-Service through VPN or any TWU on-campus computer.  

  • Choose W-2 Distribution Method and add the document type: W-2. 
  • Change the drop-down menu to “Yes” for online and “No” for paper and you will begin to receive your W-2 electronically each year.

If you choose to receive your W-2 electronically, you will not receive a mailed copy of your W-2 form. Viewing your W-2 electronically is available through VPN or TWU campus computers only.


Frequently Asked W-2 Questions


New for 2020: IRS Requires Qualified Sick Leave and Qualified Family Medical Leave Wages be reported in Box 14 of 2020 W-2 form.

The Families First Coronavirus Response Act requires certain employers grant emergency paid sick leave and/or emergency family medical leave to employees due to circumstances related to COVID19. If you were granted this leave in 2020, the wages related to this leave will be reported in Box 14 of your W-2 form.


Why doesn’t my W-2 form agree to the gross income on my payslip?  Why doesn’t my W-2 form agree to my annual salary?

Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income. Your taxable income can be obtained by reviewing your final payslip for 2020 (for most employees, this will be your 12/1/2020 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.


What is the difference between Box 1 and Box 3 on my W-2 form

Box 1 is your taxable income for federal income tax and Box 3 is your Social Security wages. The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.


What is Box 12 Code DD?

The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.


Other items

Please allow the postal service sufficient time to deliver your W-2 form and reroute to a new address if you have moved. If you have not received your W-2 form by Feb. 15, you may submit a request for a duplicate copy.

If you have other questions on the W-2 form, email Amanda Noday at anoday@twu.edu.