Before you head out for the holidays, here are some important things to keep in mind:

Since New Year’s Day falls on Tuesday, Jan. 1, the December payroll pay date will be Wednesday, Jan. 2.

If you already have consented to receive your W-2 electronically, no action is needed. To sign up for an electronic W-2 for 2018:

• Click on Phoenix, TWU Employee Self-Service, from any TWU on-campus computer.
• Choose W-2 Distribution Method and add the document type: W-2
• Change the drop-down menu to “Yes” for online
• You will begin to receive your W-2 electronically each year

If you choose to receive your W-2 electronically, you will not receive a mailed copy. Viewing/printing your W-2 electronically is available only on TWU campus computers.

Also, verify that your name as listed on your payslip matches that on your Social Security card. If your name has recently changed (due to marriage, divorce, etc.), TWU will continue to use your prior name until you have received a new Social Security card. Notify the Human Resources Department when you have done so. Instructions for obtaining a replacement card or changing information on your Social Security number record are located on Form SS-5 Application for a Social Security Card.

Verify that your address as listed on your payslip is accurate. If you’ve recently moved or need to make a change, update your address via the TWU Employee Self-Service through Phoenix. Choose Personal Information and update your address. If you won’t be on campus, you may download the Address Change Form located under the payroll heading.

You also should check your federal tax withholding allowances. If you married, divorced, gained or lost a dependent or had major changes in your family income, you may need to file a new W-4 form. You can update your W-4 information through TWU Employee Self-Service in Phoenix. Log in to any TWU on-campus computer, choose W4 Information and update your information. If you won’t be on campus, you can download the W-4 Form located under the payroll heading.

If you are claiming “exempt” from tax withholding, you must submit a new Form W-4 by Feb. 15, 2019 if you want to keep your exempt status. If a new form is not filed and submitted to the payroll department, withholding for federal taxes will be based on “Single” with zero (0) withholding allowances.  You can submit your W-4 update through TWU Employee Self-Service or by paper W-4 form if you won’t be on campus.