The electronic 2019 W-2 forms are now available in Oracle. If you did not consent to receive your W-2 electronically, it will be mailed to your home address by Jan. 31.
To Access your 2019 W-2 form electronically:
- Log in to Oracle on any TWU campus computer
- Choose TWU Employee Self-Service, then W-2 Information
- Right click anywhere on your W-2 form and choose "print" to print a copy
To sign up for electronic W-2 consent for 2020:
If you have already consented to receive your W-2 electronically, no action is required. You may sign up for electronic W-2 for 2020 through Oracle from any on-campus computer:
- Go to TWU Employee Self-Service
- Choose W-2 Distribution Method
- Click on the "Add" box and add the document type: W-2
- Change the dropdown menu to “Yes” for online and “No” for paper and you will begin to receive your W-2 electronically each year
If you choose to receive your W-2 electronically, you will not receive a mailed copy of your form W-2. Viewing your W-2 electronically is available on TWU campus computers only.
Frequently Asked W-2 Questions
Why doesn’t my W-2 form agree to the gross income on my payslip? Why doesn’t my W-2 form agree to my annual salary?
Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income. Your taxable income can be obtained by reviewing your final payslip for 2019 (for most employees, this will be your 12/2/2019 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.
What is the difference between Box 1 and Box 3 on my W-2 form?
Box 1 is your taxable income for federal income tax and Box 3 is your social security wages. The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.
What is Box 12 Code DD?
The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.
Note: Allow the postal service sufficient time to deliver your W-2 form and reroute to a new address if you have moved. If you have not received your W-2 form by Feb. 17, you may submit a request for a duplicate copy.
Contact Amanda Noday at firstname.lastname@example.org if you have other questions.