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Electronic 2019 W-2 forms available

The electronic 2019 W-2 forms are now available in Oracle. If you did not consent to receive your W-2 electronically, it will be mailed to your home address by Jan. 31.

To Access your 2019 W-2 form electronically:

  • Log in to Oracle on any TWU campus computer
  • Choose TWU Employee Self-Service, then W-2  Information
  • Right click anywhere on your W-2 form and choose "print" to print a copy

To sign up for electronic W-2 consent for 2020:

If you have already consented to receive your W-2 electronically, no action is required.  You may sign up for electronic W-2 for 2020 through Oracle from any on-campus computer:

  • Go to TWU Employee Self-Service
  • Choose W-2 Distribution Method
  • Click on the "Add" box and add the document type:  W-2 
  • Change the dropdown menu to “Yes” for online and “No” for paper and you will begin to receive your W-2 electronically each year 

If you choose to receive your W-2 electronically, you will not receive a mailed copy of your form W-2. Viewing your W-2 electronically is available on TWU campus computers only.

Frequently Asked W-2 Questions

Why doesn’t my W-2 form agree to the gross income on my payslip?  Why doesn’t my W-2 form agree to my annual salary?

Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income.  Your taxable income can be obtained by reviewing your final payslip for 2019 (for most employees, this will be your 12/2/2019 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.

What is the difference between Box 1 and Box 3 on my W-2 form?

Box 1 is your taxable income for federal income tax and Box 3 is your social security wages.  The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.

What is Box 12 Code DD?

The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.

Note: Allow the postal service sufficient time to deliver your W-2 form and reroute to a new address if you have moved.  If you have not received your W-2 form by Feb. 17, you may submit a request for a duplicate copy.

Contact Amanda Noday at anoday@twu.edu if you have other questions.