Team Drives is a shared space where teams can easily store, search, and access their files anywhere, from any device.
Unlike files in My Drive, files in a Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Some features of Google Team Drives:
- Files remain after an employee leaves.
- All members of a Team Drive see the same content. While subfolders carry the same permissions within the Team Drive, individual files can have different permissions.
- You can add external users to a Team Drive.
- Files are searchable.
- Email collaborators from within the Team Drive files.
- Folders can't be copied over to Team Drive, but individual files can be.
Like My Drive, Team Drives can be shared with individuals outside of TWU. It's important to carefully set permissions to prevent data loss or theft. Google is committed to security, but there are steps you can take to keep information secure in the cloud.
Try to limit how much personally identifiable information (PII) is stored in any single file. PII, according to the U.S. Office of Management and Budget, is any information that can be used to uniquely identify, contact or locate an individual, or can be used with other sources to uniquely identify a person.
For example, if a spreadsheet contains Student ID, home address, email, phone number, date of birth, and GPA, someone could use that information to steal another's identity. The file may seem secure because it doesn't contain a social security number, but storing a combination of PII can be just as risky.
We appreciate how many Pioneers think about information security and protecting students' data. Learn more about how Google protects our data in the Cloud.